Work today doesn’t look like it did a few years ago. Teams are spread out across offices, time zones, and even continents. That makes collaboration harder than ever. You’re switching between emails, chat apps, file drives, spreadsheets, and video calls — and still, important details slip through the cracks.
And that’s where Lark steps in. It’s an all-in-one platform designed to cut through the chaos and give teams one hub for everything they do. It is packed with the best project management tools like Messenger, Base, Docs, Approval, Calendar, and Meetings, using which collaboration stops being a juggling act and starts feeling seamless.
Lark Base: the smarter way to organize and track work
Spreadsheets have their limits, and every team knows the pain of trying to manage projects in endless rows and columns. Base makes this easier by giving teams a no-code way to structure and automate their workflows.
Take a retail business managing product launches. In Base, they can create a task board to track everything — sourcing, packaging, marketing, and delivery. With an automated workflow, the system can assign tasks automatically when a status changes. For example, once “Packaging” is marked complete, “Shipping” is instantly assigned to the logistics team. No manual follow-up needed.
Dashboards and different views also make progress easy to see at a glance. Whether the team prefers Kanban, Gantt charts, or calendar views, Base adapts. And because it works alongside Messenger and Docs, updates are shared instantly with the right people.
Lark Mail: Smarter inbox, less clutter
Email is still part of everyday work, but it often ends up being messy — endless threads, lost attachments, and too much back-and-forth. With Lark Mail built into the same platform, your inbox actually works with the rest of your tools instead of feeling separate.
You can also link your Gmail account to Lark to enjoy the seamless integration between email, messenger, and drive.
Say a supplier sends over a contract or a partner emails a presentation draft. Instead of downloading attachments and forwarding them around, you can open the file directly in Docs to edit with your team, or drop the related task straight into Base. Even better, important emails can be flagged or labelled, so nothing critical gets buried under promotions or FYIs.
The real advantage is that your inbox doesn’t become another silo. It’s connected to your workflows, your calendar, and your projects — so you’re not constantly jumping between apps just to stay on top of communication.
Lark Docs: Working together without version chaos
We’ve all been there — sending a document back and forth, ending up with “Final_v3_edit_REAL_final” saved in five different places. Docs puts an end to that headache.
Imagine an HR team preparing a new employee handbook. Instead of sending drafts back and forth over email, the team just opens a Doc. The legal team gets tagged to review policies, managers add in training materials, and everything updates in real time as people make changes. No version mix-ups, no waiting around.
And Docs isn’t just for writing text. You can drop in tables, charts, and even smart links that connect to Base or Calendar. That way, you’re not scrambling between different apps just to pull everything together. Need a training guide, an onboarding checklist, or even a full product catalog? You can create it, share it, and update it all in one place.
The best part is how easily Docs works with people outside your company, too. A supplier can jump in to update product details, and the procurement team sees the changes instantly. No more outdated files or confusion about which version is the right one.
Lark Approval: Decisions made in minutes, not days
Businesses move fast, but approval processes often don’t. Waiting days for a manager to greenlight something slows everything down. Approval fixes that by sending requests straight to the right person and making decision-making a lot smoother.
Picture this: a store manager wants to run a weekend promotion and needs extra budget. They send a request in Approval, which instantly notifies the regional head in Messenger. The head checks the details, reviews the attached Docs proposal, and hits approve. It’s done in minutes. Approval also connects with Base, so certain requests can be routed automatically to the right person.
Lark Calendar & Lark Meetings: Keeping schedules and discussions on track
Anyone who’s tried to plan a cross-team meeting knows how messy scheduling can get. Calendar makes it painless by showing everyone’s availability in real time. Whether you’re setting up a quick check-in or a full company town hall, scheduling happens in just a few clicks.
Once the meeting is live, Meetings takes over. Here’s the cool part — with Magic Share, you can pull Docs or Base right into the meeting window so nobody has to juggle tabs. Picture this: you’re in a product launch meeting, marketing is updating the task board in Base while sales is checking the timeline in Calendar — and it’s all happening live, in the same call.
That way, meetings aren’t just about talking. Everyone leaves with tasks updated, decisions noted down, and clear next steps already set. No “we’ll update it later,” it’s done right there on the spot.
Lark Minutes: No more forgotten meeting notes
Let’s be honest, how many times have you left a meeting thinking, “Wait, what did we agree on again?” Or worse — someone was supposed to take notes, but half the action items got missed. Minutes takes care of that headache by automatically recording and transcribing meetings.
Conclusion
Picture a product development call where designers, engineers, and marketers are hashing out the launch timeline. Instead of one person frantically typing notes, Minutes captures the whole conversation and generates a clean summary. It highlights key decisions, assigns action items, and even links back to related Docs or Base tasks.
The best part? Everyone gets the same summary right after the meeting. No more confusion about who’s responsible for what. And if someone couldn’t attend, they can catch up in minutes instead of sitting through a full recording. As we mentioned and proved, Lark is a practical business process management software, changing the way we work, collaborate, and communicate.